Billbee

AI for small and midsize business

Find the work slowing your company down. Build the AI system that removes it.

Billbee works inside your operation to identify expensive workflow friction, build a practical AI solution, and transfer a system your team owns. Start with a focused 30-minute Workflow Discovery.

See the offeringBook a Free AI Workflow Discovery

Built by an operator with two decades of experience in healthcare operations and real systems deployed in regulated environments.

Shipped with Arizona Care Network

Live systems in regulated healthcare

Client-owned code and infrastructure

Two decades of operational experience

The real problem

You probably don’t need an “AI strategy.” You need one costly workflow fixed.

  • Staff copying information between systems
  • Reports assembled manually every week
  • Customer or patient follow-up that depends on someone remembering
  • Important decisions buried in meeting notes and email
  • Teams searching multiple systems for the same answer
  • Work delayed by repetitive review, routing, or data entry

Billbee helps you find the right place to begin—large enough to matter, contained enough to ship, and safe enough to trust.

Engagement ladder

Four clear ways to start — each with a defined outcome.

01

30 minutes

Free

Find the right place to start.

A focused conversation about the workflow consuming time, creating delays, or limiting growth. This is not a generic AI presentation. We examine one real operational problem and determine whether AI is a sensible answer.

Book a Free AI Workflow Discovery

The free session is an initial assessment. It does not include a full workflow audit, technical architecture, prototype, or implementation plan.

What you receive

  • One promising workflow identified
  • Preliminary value, feasibility, and risk assessment
  • An honest recommendation to proceed, investigate further, or avoid using AI
  • A brief written recap within one business day
  • A recommended next step

02

2–4 weeks

Starting at $7,500

Know what to build before you invest in building it.

A focused Diagnostic evaluates one priority workflow and gives leadership a clear decision: what to build, why it matters, what it should take, and how to proceed.

Leave knowing what to build first, why it matters, what it should take, what could go wrong, and how to move forward.

Discuss an AI Opportunity Diagnostic

Multi-workflow analysis, on-site discovery, regulated-data assessments, and feasibility prototypes are scoped separately when required.

Pricing may increase for multi-location, highly regulated, or technically complex environments.

What you receive

  • Working-session discovery
  • Interviews with the primary workflow owners
  • Current-state workflow and systems map
  • Value, feasibility, and risk analysis
  • Data and integration readiness assessment
  • Recommended solution approach
  • Prioritized implementation plan
  • Executive findings session

03

8–16 weeks

Starting at $25,000

Turn the opportunity into a working system.

Billbee embeds with the operation and solves one priority workflow end-to-end. The engagement has a defined scope, a defined outcome, and a defined end date. The starting price applies to a contained workflow—not every possible 8–16 week implementation.

Not a roadmap for someone else to implement—a running system your team can use and own.

Discuss an Embedded AI Build

Typical engagements range from $25,000–$75,000 depending on workflow complexity, integrations, security requirements, and deployment scope. A fixed project price is established after discovery.

What you receive

  • One priority workflow implemented end-to-end
  • A production-ready system integrated into the company’s operation
  • Infrastructure provisioned in the company’s own accounts
  • Security and compliance requirements incorporated into the design
  • Documentation, staff training, and operating procedures
  • Success metrics and a post-launch performance review
  • 30 days of stabilization support
  • Ownership of the code, data, infrastructure, and capability

04

Ongoing

Starting at $5,000 per month

Keep identifying and shipping operational improvements.

For organizations that need ongoing AI leadership and implementation capacity without hiring a full internal team.

Discuss Fractional AI Support

Initial three-month commitment.

What you receive

  • A part-time AI operator and builder
  • Continuous workflow discovery and prioritization
  • Small automations, integrations, and operational improvements
  • Vendor and technology evaluation
  • Practical AI governance and staff guidance
  • A maintained opportunity roadmap
  • Monthly delivery and results review

How Billbee works

Embed. Build. Transfer.

01

Embed

Learn how the work actually happens, including the systems, constraints, and undocumented steps.

02

Build

Implement the highest-value solution quickly inside the company’s real environment.

03

Transfer

Provide the code, infrastructure, documentation, training, and operating capability to the client.

Billbee measures success by what continues running after the engagement ends.

Evidence, not slideware

Real systems shipped in regulated environments.

Billbee’s consulting model is the same one used to ship operational systems for Arizona Care Network — not strategy decks, working software in the field.

Live · App Store & Play Store

Care Scorecard

Member-facing health app that helps and incentivizes people to complete quality measures throughout the year — including rewards, gamified ranking, PCP connection, and provider locator.

Live · Arizona Care Network

CareCompass

AI-driven in-network provider and facility search for Arizona Care Network — understand location and intent, search by condition, and guide members through Care Journeys.

Prototype / MVP · In the field

MemberCapture

Chrome and Edge extension that works alongside a provider’s EMR to identify ACN members at the point of care — surfacing quality gaps and enabling in-network referrals with a concierge handoff.

Two decades of healthcare operations experience — quality programs, payer contracts, value-based care, and the compliance realities that decide whether software ships.

See Embedded Engagements →

A strong fit when…

  • A repetitive workflow consumes meaningful staff time
  • Work crosses multiple people or systems
  • Delays affect revenue, service, compliance, or customer experience
  • Leadership wants a working solution rather than another strategy document
  • The organization wants to own its implementation

Probably not the right fit when…

  • The company only wants a generic AI presentation
  • There is no workflow owner available to participate
  • The organization expects AI to fix an undefined business problem
  • The goal is staff replacement without understanding the work
  • Leadership is unwilling to adopt or operate the resulting system

FAQ

Questions worth answering up front.

What happens during the free Workflow Discovery?

A 30-minute conversation focused on one real operational problem. We listen, ask how the work actually runs, and leave you with a clear recommendation: proceed, investigate further, or don’t use AI for this. You’ll get a brief written recap within one business day.

Do we need to know which workflow to choose?

No. Bring the work your team complains about most, or the delay that keeps showing up in meetings. Part of Discovery is helping you name the right starting point.

Is the Diagnostic only a report?

No. A focused Diagnostic evaluates one priority workflow and leaves leadership with a clear decision path—map, analysis, recommended approach, implementation plan, and findings session. Broader multi-workflow work, regulated-data assessments, and prototypes are scoped separately when required.

Can Billbee work with our existing systems?

Yes. We design around the systems you already run — including the awkward integrations and undocumented steps — rather than asking you to rip and replace before value shows up.

Who owns the code, data, and infrastructure?

You do. Infrastructure is provisioned in your organization’s accounts. You keep the code, data, documentation, and operating capability when the engagement ends.

How do you handle regulated or sensitive information?

Architecture respects your compliance reality from the start — including healthcare environments where PHI, HIPAA expectations, and security review are part of how work gets done. Requirements are designed in, not bolted on later.

Do you work outside healthcare?

Yes. Healthcare is home turf and where we’ve shipped in the field; professional services and other operationally complex organizations are in scope. The model is industry-agnostic: find the costly workflow, build inside the operation, transfer ownership.

Are travel expenses included?

Discovery and on-site working sessions for Arizona engagements are typically included in the quoted engagement. Multi-location or out-of-state travel is scoped in the proposal before work begins.

Can the Diagnostic fee be applied to an Embedded Build?

Engagement credits may be included in a proposal when the Diagnostic moves directly into an Embedded Build. This is agreed upon before the Diagnostic begins.

Book a Free AI Workflow Discovery

Bring us the workflow your team complains about most.

In 30 minutes, we will help you determine whether it is a useful AI opportunity—and tell you honestly when it is not.

Book a Free AI Workflow Discovery

Prefer email? info@billbee.org

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